Activities of the Board

Below you will find a select timeline of activities of the Governing Board. This timeline is published to help make transparent the decision-making of the Governing Board to the members and to help highlight the activity that is happening in the background that goes into maintaining the Society. The timeline will begin from January 2025. It is selective to best highlight core activities.

Periodic Activities

The following activities occur with regularity.

  • Updating publisher with membership information for electronic and paper access to JARMAC.

  • Voting of the Governing Board to approve actions.

  • Handling membership purchases and other finances of the Society.

  • Advertising job postings and other SARMAC-relevant announcements.

  • Coordinating with conference hosts to organize the biennial conference.

  • Balancing bank accounts and managing automatic renewals and purchases.

2026 Timeline

  • Mar 2026: CoDI sought membership feedback from mentees and mentors engaged in the Mentorship Program.

  • Mar 2026: The Board Implemented a policy requiring a second signatory for SARMAC business.

  • Mar 2026: The Board Adjusted the J. Don Read Early Career Award to require one letter of support that may come from a non‑SARMAC member.

  • Mar 2026: The Board approved updates to the bylaws to be put to a vote by the membership.

  • Feb 2026: The Student Research Grant application was launched.

  • Feb 2026: The Executive Director allocated Governing Board members to committees and updated terms of reference.

  • Feb 2026: The Board approved contracts and budgets for SARMAC 2027.

  • Jan 2026: Dr Melanie Takarangi officially took over as Editor‑in‑Chief of JARMAC.

  • Jan 2026: The Board approved the new JARMAC editorial board.

  • Jan 2026: The Board approved the appointment of new members of CoDI for 2026–2028.

  • Jan 2026: The Board elected a new Secretary‑Treasurer.

2025 Timeline

  • Dec 2025: The Board approved an amendment to Student Caucus budget.

  • Dec 2025: CoDI finalised the Collaborative Grants process.

  • Dec 2025: The Publications Commitee determined the slate of Associate Editors for JARMAC.

  • Dec 2025: The Board approved the Publications Committee membership.

  • Nov 2025: The Board approved an update to the CoDI membership terms of reference.

  • Oct 2025: The Board accepted the conference proposal for SARMAC 2027.

  • Oct 2025: The Publications Commitee enacted updates to JARMAC complaints and appeals processes and policies.

  • Sep 2025: The Officers began work reviewing and recommending updates to SARMAC bylaws.

  • Aug 2025: The Executive Director announced a call for nominations for Governing Board membership.

  • Aug 2025: The Student Caucus membership election took place.

  • Aug 2025: The Executive Director sent out a membership renewal reminder.

  • Jul 2025: The Executive Director announced the Student Caucus call for nomination for elections opened.

  • Jul 2025: The Board selected a SARMAC 2027 expression of interest to be developed into full proposal.

  • Jul 2025: The Secretary-Treasurer sent mid-year payments to JARMAC Editors.

  • Jun 2025: The Board approved the report of the Regional Meeting Grant committee and the Executive Director announced the grant recipient.

  • Jun 2025: The SARMAC XV 2025 conference and Board meeting took place.

  • May-Jun 2025: The Secretary-Treasurer made reimbursements to award winners from CoDI, the Student Caucus, and the J. Don Read Early Career awardee, and made payments to the SARMAC Ireland conference venue.

  • May 2025: A meeting of the Finances & Administration (F&A) committee toook place via Zoom, with other F&A committee work accomplished by email.

  • May 2025: A procedure was developed by the Student Caucus and approved by the Board for adjudicating student presentation and poster awards at SARMAC 2025.

  • May 2025: The Executive Director announced Mel Takarangi as incoming Editor-in-Chief of JARMAC.

  • May 2025: CoDI, SPARK Society representatives, and WICS finalised plans for a lunchtime event at SARMAC 2025.

  • Apr 2025: The Executive Director announced the Regional Meeting Grant, the SARMAC 2027 call for expressions of interest, and issued membership renewal reminders.

  • Mar 2025: The new JARMAC Editor-in-Chief was selected by the Publications Committee and approved by the Board.

  • Mar 2025: The Student Caucus proposal for allocating funding, decision-making and reporting on the Student Travel Award approved by the Board.

  • Mar 2025: The Executive Direcotr announced a call for SARMAC 2027 expressions of interest.

  • Mar 2025: CoDI solicited final reports from CoDI award winners.

  • Mar 2025: The Executive Director issued a reminder for the J. Don Read Early Career Award call for nominations, the SARMAC early‑bird registration, the Regional Meeting Grant call, and issued membership renewal reminders.

  • Mar 2025: The Board approved CoDI’s proposal for allocating funding, decision‑making, and reporting on the Diversity and Inclusion Travel Award.

  • Feb 2025: The Board voted to approve the appointment of Kai Li Chung and Dilhan Toredi to the Committee on Diversity and Inclusion.

  • Feb 2025: The Board discussed and approved the Publications Committee’s proposal for a formal process for approving future JARMAC Editors‑in‑Chief.

  • Feb 2025: The Board discussed and approved the Publications Committee’s proposal for a formal process for approving the selection of future PC members and the Chair.

  • Feb 2025: The Executive Director issued membership renewals notices, issued a reminder of the J. Don Read Early Career Award, and reminded members of the SARMAC XV early‑bird registration deadline.

  • Feb 2025: The Student Caucus hosted an event for underrepresented researchers.

  • Feb 2025: The Executive Director announced the call for J. Don Read Early Career Award nominations.

  • Jan 2025: The Secretary-Treasurer compiled and submitted information to the accounting firm for tax preparation.

  • Jan 2025: The Board discussed and approved the new Editor‑in‑Chief recommended by the Publications Committee.

  • Jan 2025: The Student Caucus launched the Student Travel Grant application.

  • Jan 2025: The Board reviewed and approved the stipend and contracts of the Editor‑in‑Chief and Associate Editors of JARMAC.

  • Jan 2025: The Executive Director announced the TARMAC teaching‑focused session at SARMAC XV.

  • Jan 2025: The Executive Director and conference co-hosts issued a call for registrations for SARMAC XV.

  • Jan 2025: The Executive Director sent membership renewal reminders.

  • Jan 2025: The conference programme committee finalised the SARMAC XV conference keynotes, workshops, and student event selections with Board approval.

  • Jan 2025: The Executive Director published the call for proposals for the Regional Meeting Grant.

  • Jan 2025: The Executive Director issued a call for a new member of CoDI for SARMAC.