SARMAC XI Guidelines

The poster panels are 4' x 4'.  Posters are to be mounted during the break before the keynote address.  We will provide pushpins for mounting posters.  The panels will be located in the open area near the Lecture Theatre.  The poster panels will be numbered, using the same numbering system as in the program (e.g., if the program indicates that your poster is #13 on Thursday evening, then on Thursday evening before the keynote you should mount your poster on the panel labeled #13).  The Psychonomic Society has good advice on poster design and content at

Organizers of symposia are asked to Chair their sessions.  For regular paper sessions, we ask that the first speaker take responsibility for Chairing the session.  Session Chairs are asked to ensure that presentations are loaded onto the laptop before the session begins, instruct speakers as to the meaning of the time signals (described below), briefly introduce each speaker, and time speakers as described below (and delegate someone else to serve as timer for their own presentations). 

Papers (whether in symposia or in regular paper sessions) should be no more than 15 minutes plus 2 minutes for questions. Session Chairs are asked to make every effort to keep speakers to schedule.   This is partly to ensure that each speaker gets the same amount of time, and partly to allow audience members to move between sessions to attend talks of particular interest to them.  A few sessions have fewer than five speakers but even so each talk should be kept to a total of 17 minutes (perhaps using the remaining time for more open-ended questions and answers and discussion).  

Each room is equipped with a PC laptop with a recent version of PPT, a data projector, and a microphone.  Each room is staffed by a SARMAC XI Student Volunteer who will summon assistance if AV issues arise.

Speakers are to load their presentations onto the laptop during the break before the session.  The schedule gives only 1 minute between the end of one talk and the beginning of the next.  If a speaker must use his/her own laptop then s/he can swap it in, but the time it takes to do that should be part of the speaker's 17-minute total so speakers who plan to use their own laptops would be wise to prepare a slightly shorter talk.  

Session chairs will signal speakers when 5, 1, and 0 minutes are left in the 15-minute speaking time and when the entire 17-minute time has elapsed.  Signs will be provided for this purpose.  We ask that the Session Chair introduce him/herself to the speakers before the session starts and ensure that speakers understand the meaning of the signs (e.g., that "5 min left" means 5 minutes in the 15-minute talk time, after which there will be an additional 2 minutes for questions, but that "Stop" means "Please stop now").