The poster panels are 1.8 m wide x 1.2 m high. Posters are to be mounted at least 15 minutes prior to the beginning of the poster session. We will provide pushpins for mounting posters. The poster panels will be numbered, using the same numbering system as in the program (e.g., if the program indicates that your poster is #13, then you should mount your poster on the panel labeled #13). The Psychonomic Society has good advice on poster design and content at http://www.psychonomic.org/page/posters.
Individual Papers and Symposia
Organizers of symposia are asked to Chair their sessions. For regular paper sessions, we ask that the first speaker take responsibility for Chairing the session. Session Chairs are asked to ensure that presentations are loaded onto the laptop before the session begins, instruct speakers as to the meaning of the time signals (described below), briefly introduce each speaker, and time speakers as described below (and delegate someone else to serve as timer for their own presentations).
Timing: Papers (whether in symposia or regular sessions) should be no more than 12 minutes (plus 2 minutes for questions). Session Chairs are asked to make every effort to keep speakers to schedule. This is partly to ensure that each speaker gets the same amount of time, and partly so that audience members can move between sessions to attend talks of particular interest to them. Some sessions have fewer speakers than others, but even so each talk should be kept to a total of 14 minutes (perhaps using the remaining time for more open-ended questions and answers and discussion).
Session chairs will signal speakers when 5, 1, and 0 minutes are left in the 12-minute speaking time and when the entire 14-minute time has elapsed. Signs and bells will be provided for this purpose. We ask that the Session Chair introduce him/herself to the speakers before the session starts and ensure that speakers understand the meaning of the signs (e.g., that "5 min left" means 5 minutes in the 12-minute talk time, after which there will be an additional 2 minutes for questions, but that "Stop" means "Please stop now"). The Session Chair will use the bell if the presenter does not notice the sign.
AV equipment: Each room is equipped with a PC with a recent version of PPT, a data projector, and a microphone. Each room is staffed by a SARMAC XII Student Volunteer who will summon assistance if AV issues arise.
Speakers are to load their presentations onto the PC during the break before the session. The schedule gives only 1 minute between the end of one talk and the beginning of the next. Speakers are advised to have their presentations on a USB key or in email form (see below). If a speaker must use his/her own laptop, then any time taken up switching systems between talks should be part of the speaker's allocated 14-minute total, so speakers who plan to use their own laptops would be wise to prepare a slightly shorter talk. They should also ensure that they provide their own adapter/dongle (see below).
USB/thumb key: This is unlikely to pose any problems, but it is strongly advised that you check the compatibility of your USB well in advance of your presentation.
Foolproof backup: Our IT people advise that, as a backup or as your primary system, you email your presentation to yourself so that you can download it onto the computer in the room in which you will be presenting. All conference room computers have secure internet access and your details will be deleted after you have accessed your email.
Running your presentation direct from your laptop: This is the least preferred method. Our conference rooms are VGA equipped – the PCs have external connections for VGA - not HDMI. We do not advise using your laptop unless you want to use presenter mode in PowerPoint, as we cannot guarantee to provide the required adaptors. If you do want to use your laptop, check that it has a VGA port, which will allow you to plug your computer directly into the cable on the lectern. If your laptop does not have a VGA port, you need to bring your own adaptor/dongle to allow connection to VGA, and check compatibility well in advance. This applies to Windows laptops as well as Macs.