Call for Conference Proposals

The SARMAC Governing Board requests proposals to host the society's 2021 Conference (SARMAC XIV) and 2023 Conference (SARMAC XV).  

Our biennial conference serves an international community of scholars, with recent meetings held in Rotterdam, Netherlands (2013), Victoria, Canada (2015), and Sydney, Australia (2017). The 2019 meeting will take place 6-9 June in Cape Cod, MA, USA.  

The Board is particularly keen for the 2021 conference to be held in Europe, but all bids will receive due consideration.
 
Proposals should include: 

  • The names of members (and their affiliations) who will host and coordinate the conference on-site. 

  • Proposed conference dates. The meeting is typically held in June or July of the conference year when the conference is in the northern hemisphere, and January when the conference is in the southern hemisphere.

  • A description of the proposed location to include the venue, meeting room capacities and the availability for plenary and parallel sessions, estimated travel costs between the conference venue and the worldwide regions that SARMAC members represent, estimated costs for a variety of local accommodation options, and possible tourism and social activities for attendees. 

  • Two or three options for a proposed conference budget to include costs associated with the venue/meeting room, rental of poster boards or audiovisual equipment, reception and/or coffee breaks, keynote speakers, etc. (Evening poster sessions may include the availability of beer/wine and other beverages which can be purchased by individual delegates at their expense. Note that if alcohol is available, there should be suitable food provided at no charge.) Costs in currencies other than USD should include estimated USD equivalent for each line item.

  • Proposed registration fees—and how those fees might vary with each option for the conference budget—and any in-kind or seed funding that might be offered by a host university and/or other organisations to support the meeting should also be included.   

The SARMAC Governing Board and Executive Officers provide practical support (e.g., the website) and guidance for the conference organizing team (we even have a “How to host a SARMAC meeting” guide and can provide previous proposals to help as you prepare your own!). Requests for financial support for specific organizational costs will also be considered.

The Governing Board will consider all such proposals prior to its meeting at the 2019 SARMAC Conference in Cape Cod.

Proposals should be sent no later than Friday, 3 May 2019, to Kim Wade, Executive Director of SARMAC, at executivedirector@sarmac.org.