CALL FOR CONFERENCE PROPOSALS - SARMAC 2019 & SARMAC 2021
The SARMAC Governing Board requests proposals to host the society's 2019 Conference (SARMAC XIII) and 2021 Conference (SARMAC XIV). Our biennial conference serves an international community of scholars, with recent meetings held in Kyoto (2009), New York City (2011), Rotterdam (2013), and Victoria, Canada (2015). The Board is particularly keen for the conference to return to Western Europe and/or North America in the next two cycles. The 2017 meeting will take place 3-6 January in Sydney, Australia.
Proposals should include:
• The names of members (and their affiliations) who will host/coordinate the conference on-site.
• A description of the proposed location to include the venue, meeting room capacities and the availability for plenary and parallel sessions, estimated airfare from the worldwide regions SARMAC members represent, accessibility from those regions to the venue, costs for a variety of accommodation options, and possible tourism and social activities for attendees.
• Proposed conference dates. The meeting is typically held in June/July of the conference year when the conference is in the northern hemisphere, and January when the conference is in the southern atmosphere.
• 2 or 3 options for a proposed conference budget to include costs associated with the venue/meeting room, rental of poster boards or audiovisual equipment, reception (to include the availability of beer/wine and other beverages for evening poster sessions, which can be purchased by individual delegates at their expense. Note that if alcohol is available, there should be suitable food provided at no charge) and/or coffee breaks, keynote speakers, etc. Costs in currencies other than USD should include estimated USD equivalent for each line item.
• Proposed registration fees—and how those fees might vary with each option for the conference budget—and any in-kind or seed funding that might be offered from a host university to support the meeting should also be included.
The Governing Board will consider all such proposals during its meeting at the 2017 SARMAC Conference in Sydney. Representatives from each proposal team may be asked to present the proposal during this meeting. Proposals should be sent no later than Friday, 2 September, to Kim Wade, Executive Director of SARMAC, at email@example.com.